Position Overview & Specifications

We are seeking an experienced corporate receptionist to work for an International law firm based near Liverpool St. station. To start ASAP for a minimum of 3 months with the view to being extended.

The firm is down to earth and extremely friendly and the fabulous offices boast panoramic views across London.

The ideal candidate will provide a first class range of reception and switchboard services to the firm’s internal and external clients. This role will consist of a shift pattern between the hours of 8am - 8pm. The ideal candidate must also be willing to cover overtime hours for out of hours meetings, functions and events. This is a temporary position, 3 month FTC but likely to extend.

Duties and Responsibilities will include:

Booking and administering all future reservations, events and on the day meeting requests using the firm’s room booking system (EMS).
To ensure that calls to the switchboard are answered and directed in a prompt, efficient and professional manner.
To manage the allocation of security passes for new joiners and internal colleagues.
To assist with preparing and submitting invoices via Chrome River.
To order and replenishing all meeting room stationary.
To regularly check meeting rooms prior to each meeting commencing to ensure everything is set up.
To ensure that the Office Services team are given details of room set-ups and maintenance issues.
To liaise with the Hospitality team regarding ordering refreshments, breakfast/lunch/dinner and networking drinks for meetings and events.
To prepare for the arrival of all overseas visitors to the London office including allocation of their visitor office and security pass upon arrival.
To assist with the set up and coordination of all in house events.
To assist with updating the intranet with all relevant information.
To monitor the internal plants and liaise with our contracted gardeners when required
To regularly check the internal kitchenettes and report and maintenance issues to the relevant department
To assist clients with other business services as required to include; scanning, faxing, photo copying, ordering flower bouquets and travel arrangements including taxi bookings and hotel reservations.

For this position we are seeking someone with

A minimum of 2 years relevant experience, ideally within a professional corporate services environment
Experience using an online meeting room booking system an advantage
Strong written and verbal communication skills and a professional phone manner
Ability to use initiative and be pro-active
Strong organisational skills and the ability to prioritise according to demands
Ability to cope with conflicting demands and meet deadlines
Attention to detail with a high level of accuracy
Remains calm under pressure

Job Types: Full-time, Fixed term contract
Contract length: 2 months

Salary: £30,000.00-£36,000.00 per year

Schedule: