Position Overview & Specifications

Location: Cambridge (CB25)
Duration: Permanent
Hours: 9am until 5pm, flexible (Monday to Friday)
Salary: £24,000 to £26,000
Job Reference: 34697

Polytec are looking for an Administrator / Trainee Patent Secretary for our Cambridge based client. You should have some experience as an Administrator in a corporate environment and an eagerness to train as a Patent Secretary. Training will primarily take place in Cambridge but you will need to attend the London office one day a week during your initial training period for which expenses will be reimbursed. This is expected to be for approximately 8 weeks.

Responsibilities:

Produce letters, European Patent Office and UK Patent Office forms relatively unsupervised
Deal with Fee Earners WIP and produce invoice requests and narratives with limited instruction
Post and filing using Document Management System
Receive deliveries, unpacking and redistributing as required
Ordering stationery, paper, toner, cleaning materials and beverages
Booking meeting rooms and setting up refreshments / lunch
Organising rooms / desks
Liaise with building maintenance and cleaning companies, reporting facilities issues
Organising social events

Requirements:

One to two years' secretarial / administrative experience, ideally within professional services
Good education with grades B/6 or higher
Recognised secretarial qualification
Able to produce work from dictations, emails and manuscript documents
Competent user of MS Office, proficient in Word, PDF Docs, Outlook and Inprotech
Minimum typing speed of 45 wpm
Strong organisation and interpersonal skills
Ability to respect and support others within the team/firm to achieve common goals
Able to produce work to required standards, with excellent accuracy and attention to detail
Flexible, adaptable approach
Ability to work under pressure and meet deadlines