Position Overview & Specifications

Leading provider of financial soultions

Executive and Senior Management Support

Arrange and co-ordinate meetings and corporate events, liaising with external parties as required
Book and manage travel arrangements for the Executive and Senior Management team as requested
Prepare and edit correspondence, communications, presentations and other corporate documentation. This may include minute taking at meetings
Assist with the management and maintenance of Executives' schedules and appointments

Corporate Services/Office Management

Ownership of facilities management, liaising with landlords and 3rd Party utility providers
In-life management of 3rd Party cleaning vendors, ensuring an efficient service of cleanliness is maintained at all times
Maintain a safe and efficient office by corresponding with all Corporate suppliers such as stationery, confidential waste and fire authorities as required
Being available on-site to co-ordinate the planned arrival of visitors and vendors as required
Manage stocks and order office consumables as required
Support the management of the car parking facility issuing/receiving car passes as required

HR Team Support

Support the HR team with the efficient on/off boarding of colleagues including liaising with IT as required, the issue/receipt of office passes, keys and fobs and office orientation as part of the induction process
Work with the HR team on employee engagement initiatives including employee recognition, wellbeing, health, safety, diversity and inclusion initiatives
Co-ordinate training and development activities as requested, providing administrative support as directed

Education

Business Experience

Experience in a similar fast-paced, multi-functional role is a must
Proven ability in establishing and managing professional and positive relationships with Executive Directors, Senior Managers and other key internal and external stakeholders
Articulate and confidence in negotiating and managing Vendors and 3rd-Party suppliers
Competent in all Microsoft Office package

Values and Behaviours

Flexible and adaptable with a "can do" attitude
Highly organised with an ability to balance multiple priorities and stakeholders
Excellent communication skills
Operational and commercial awareness with an attention to detail and an understanding of the importance of confidentiality
Proactive, adaptable and result driven