Position Overview & Specifications
Finance Administrator
Duties & Responsibilities
WIP
- Chasing Committed Costs
- Supporting the Finance Lead in driving down WIP
- Job investigations to ensure hours have been posted accurately against quoted works
- Chasing supplier invoices to reduce committed costs
- Invoicing sales
BAU Applications and Project Billing
- Compile and supply monthly financial applications to FMs for approval in accordance
- with client instructions, company policies, and Sarbanes Oxley
- requirements. Ensure the accuracy of the invoices.
- Chasing on FM approvals
- Draft advice for invoicing against Fixed and Reactive POs for Director approval
- Raise final invoices against Fixed and Reactive POs and issue to the JLL finance team/Amazon Direct/Landlord
Support function
- Help maintain the purchase order system
- Covering other team members' annual leave and sickness
- Carry out other general administration duties as required from time to time
- Attend team briefings as required
- Liaise with JLL, client, and Integral for PO's
- Supply billing data in support of QBRs and MBRs
- Assist with contract mobilizations
- Liaise with the account manager for the client's yearly budgets / make sure all POs raised match account pricing documents for the account ( OP1 & 2 - amazon & JLLs budgets)
- Manage/track monthly spending across the account.
- monthly and quarterly figures to be sent in report form to EMs and AM
- all contract variations are to be maintained and updated on contract costs sheets on a regular basic
Office Location: London - Shoreditch - Office based position
Core Hours: Monday - Friday: 8:00am - 17:00pm