Position Overview & Specifications

Finance Assistant at a primary school in Luton

The post-holder will support the Trust Finance Manager (TFM) to provide an efficient and effective finance and accounting service.

· Support the TFM by inputting into sales and purchase ledgers from source documents.

· Set up new suppliers and maintain supplier information.

· Ensure resource request forms are completed on Sage, capturing all expenditure as and when it occurs and ensure it is authorised by the budget holder.

· Support budget holders in showing them how to post resource request forms.

· Prepare purchase orders on Sage and ensure all expenditure is accurately coded.

· Place orders with various suppliers as per the authorised resource request forms.

· Ensure delivery notes are obtained and matched to invoices.

· Ensure deliveries are received by individuals who placed the orders.

· Match purchase orders to invoices and post invoices onto Sage.

· Ensure swift payment of invoices by ensuring original authorised invoices are provided to the central team for payments in a timely manner.

· Deal with supplier queries and resolve any finance related queries

· Generate sales invoices as and when required.

· Input accounting data into the accounting system with speed and accuracy.

· Plan, organise and manage own workload to ensure your contribution to the school’s financial reporting process is achieved in a timely and accurate manner.

· Ensure that invoices from the school caterers match reports on school meal numbers before processing.

· Post all income, debit debits and purchase card transactions on a timely basis.

· Prepare trip reconciliations.

· Assist with external and internal auditing processes.

Enhanced DBS Required

Job Types: Full-time, Temp to perm

Salary: £12.00-£14.00 per hour

Schedule: